Client management
Every client, on one screen
ProCoach is client management software for personal trainers: one roster with every client's plan, check-ins, progress, messages, sessions and payments on a single profile, so nothing about a client lives in a different app.
Stop rebuilding a client's story from four apps. Their plan, their check-ins, their progress, your conversation and what they owe you all live on one profile.
Updated August 2026
1 profile
for everything about a client
Unlimited
clients on Growth, flat price
$0
to run your first 3 clients
Everything in one place
One profile per client
Plan, activity, check-ins, progress photos, personal records, sessions and payments in one place.
See who needs you today
The roster surfaces missed workouts, unanswered check-ins and quiet clients before they disappear.
Check-ins on a schedule
Weekly or monthly check-ins go out on their own and land back in the client's profile.
Progress you can show
Weight, measurements, photos and lift records build a history you can point at in a review call.
Onboarding by link
Send an invite link. The client installs the app, joins your roster and starts on day one.
Notes and history stay put
Injuries, preferences and past programs stay attached to the client, not to your memory.
Recovery on the profile
Each client's profile carries Recovery and Vitals beside their plan and check-ins, so a drop in sleep is visible before it becomes a missed week.
Simple pricing
Free
$0
up to 3 clients
Starter
$29/mo
15 clients · billed annually
Growth
$58/mo
unlimited · billed annually
Every plan includes the client app, training and nutrition tools and messaging. No platform fee on payments.
Common questions
What is client management software for personal trainers?
It is where a coach keeps the roster: who each client is, what they are training, how they are progressing, what has been said, what is scheduled and what has been paid.
How many clients can I manage?
Up to 3 on the free plan, 15 on Starter at $29/month billed annually, and unlimited on Growth at $58/month billed annually.
Can I see which clients are falling off?
Yes. The roster shows recent activity, missed sessions and outstanding check-ins so you can reach out before a client goes quiet for a month.
Can I add my assistant coaches?
Yes. Create a Space, invite coaches and staff, and give each one a role with the access they need.
Can I message clients from the same place?
Yes. Chat is built in, with photos, voice notes and video, attached to the client rather than to a phone number.
The evidence
Our own platform data: clients who get regular check-ins stay engaged more than twice as long →Coach more. Manage less.
Free for up to 3 clients. Paid plans from $29/mo billed annually, everything included.