Coaching client management
Client management for a coaching business, not just a coach
ProCoach is client management software for coaching businesses: one roster holding every client's plan, check-ins, progress, conversation, sessions and payments, shared across a whole team of coaches when you have one.
When more than one coach touches a client, the notes cannot live in one person's phone. ProCoach keeps every client's plan, history, conversation and payments where the whole team can see them.
Updated August 2026
1 profile
for everything about a client
Roles
coaches and staff, scoped access
Flat
priced per plan, never per client
Everything in one place
One roster, many coaches
Spaces hold your coaches and staff with roles, so the right people see the right clients.
A client's whole history
Plans, check-ins, progress photos, records, sessions and payments sit on one profile that outlives any single coach.
Handover without a handover
When a client changes coach, the new coach inherits the full history instead of a summary.
See the business, not just the day
Activity across the roster shows who is training, who has gone quiet and who needs a call.
Onboarding by invite link
Send a link. The client joins the right coach, the right team and the right plan on day one.
Team payments in one place
Charge clients through Stripe from the same system that holds their coaching.
Simple pricing
Free
$0
up to 3 clients
Starter
$29/mo
15 clients · billed annually
Growth
$58/mo
unlimited · billed annually
Every plan includes the client app, training and nutrition tools and messaging. No platform fee on payments.
Common questions
What is coaching client management software?
It is the system a coaching business runs its roster on: who each client is, which coach they belong to, what they are training, how they are progressing, what has been said and what has been paid.
Can several coaches share the same clients?
Yes. Create a Space, invite your coaches and staff, and give each a role. The client history belongs to the business, not to one coach's phone.
Does it work for nutrition coaches and gyms too?
Yes. Nutrition targets, meal plans, session bookings and group classes are built in alongside training, so the same roster serves a PT studio, a nutrition practice or a gym floor.
What happens when a coach leaves?
Reassign their clients to another coach. Plans, check-ins, progress and conversation stay on each client profile.
How is it priced for a team?
Plans are flat, not per client. Growth is $58/month billed annually with unlimited clients. For larger organizations, write to hi@procoachapp.ai.
Comparing tools?
Coach more. Manage less.
Free for up to 3 clients. Paid plans from $29/mo billed annually, everything included.